Posts Tagged ‘Letter Of Explanation’

Q&A: Sample Format of Letter of Explanation, Change of Address and more…

Saturday, November 29th, 2008

MAI

hi ms. joan … just want to ask some question ,or anyone out there guys…if ur familiar with this form “REQUEST FOR REAPPLY/REPEAT EXAM”… coz im quite anxious abt filling up this -
LAST EXAM APPLIED FOR: month / year   LAST EXAM TAKEN: month / year

for example I took the exam last oct.10, 2008 is this correct?
LAST EXAM APPLIED FOR: October / 2008   LAST EXAM TAKEN: October  / 2008

pls correct me if im wrong…thanks a lot! ^_^

I am familiar with the form. Please take note that you will just fill out this form if you are to RETAKE the examination. If this is your first time applying to the Board there is a separate form. Last exam applied for means when was the last time you submitted your application. As for last exam taken place the month and year when you last took your NCLEX-RN examination. So it is not possible to have the same date for both. 

KAREN

hi! help please! paano gumawa ng letter of explanation for not holding a license. wala pa kasi ung license ko eh..thank you po

You can view my sample letter format at the link given. But I suggest together with the letter pass an original copy of certificate of passing from PRC as proof. 

AI

Hi. I hope you could help me. Can I be the one to send the requirements needed from the school (such as the TOR, breakdown, etc.) together with my application form (as in all in one envelope)? Because the school gave everything to me including an envelope with the name of my school and a signature. And about the application fee, does that mean that as soon as I have mailed my application form to California, I should also pay the fee using credit card? Thanx a lot in advance.

You CANNOT mail together your application form and school forms. I know a lot of schools in the Philippines do not offer mailing service so what you can do is have all the school requirements place in a sealed envelope and have them sign on the flap of the envelope or place the school seal. Then have it mailed but make it appear that the school is the one mailing the documents. You have to inclued all the fees when you submit your application. I do not think they accept payments via credit card. You can pay them via bank draft. 

VAN

hi I need help. I am taking the nclex this coming december. My current address is in los angeles but I will be moving to Philadelphia the day after my nclex. I want the results of my test to be mailed to my new address then. How would I inform the board regarding this matter? pls help me. thank you very much.

They have a change of name/address form which you can print by clicking on the link provided. Fill out all the necessary information and inform them that you do not have a license number yet and are just about to take the exam thru a letter.

DEE

dear Ms.Joan, I am spreading the word about your site:) Ma’am I have another inquiry. I just received a letter from Cali-BON that upon initial evaluation i need the to send the ff requirements: 

  • 1. Copy of NURSING LICENSE from the Philippines.
  • 2. Copy of NURSING DIPLOMA from the Philippines.
  • 3. TOR
  • 4. RLE
  • 5. Educational Breakdown

      With regards to nos. 3, 4 and 5. My school will be sending them on December 5. My problem is nos. 1 and 2. I sent them a letter of explanation together with an original copy of my Certificate of Board Passing and Certificate of Board Rating. Why are they still asking me for my license/diploma.

      I also read from this site that nursing diploma is the certificate of registration from PRC and not the school diploma. Then what is the nursing license? is it the ID? ma’am thank you again. I know that you will be able to shed light on these things.

      Wow this is a first because usually the certificate of passing suffices. Like what I always say  the evaluation is a case to case basis it just so happened that the evaluator wanted these documents from you. So the only thing you can do is provide it for them. As for item #1 this means they want a copy of your actual PRC license. And for the #2 item they might be pertaining to the certificate PRC is giving when you become a RN or your BSN diploma from your school. To be safe I would suggest giving a copy of both of those diplomas. Also, make sure when submitting these documents you attach a copy of the letter that they sent you so they know what those things are for.

      Thank you for spreading word about the site. I really appreciate that. I hope I have enlightened you on your dilemma and feel free to drop by here and comment if there are any more problems. Would love to hear updates from your application :) God bless and good luck! 

      Please be reminded that all information placed on these articles are opinions based on different forums, sites, experiences and knowledge. The intention of these articles is to be able to give guidance and idea to the readers. Later on, it will be the reader who will decided on whether or not to push through with the content of this article. In addition, end results vary from person to person and is a case to case basis.

      If to be posted elsewhere please credit www.philippinenursesinfo.com.

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      Q&A: Explanation Letters, Things To Submit, Second Coursers and more…

      Friday, March 28th, 2008

      Hi again everyone thank you for your comments and for trusting the site… so let’s proceed with your questions: 

      MOCHA

      hi gdpm miss joan, mocha loka hir again, regards sa mga documents na pinapabigay sa akin from california….. d ko kc mgets ung mga nakalagay eh…pwde poh bng pakiclarify ung naksulat sa letter that they have mailed me indicating the incomplete documents that they have received from me, but the thing is i really sent all the complete requirements to them.

      according to the letter i need to pass the:

      transcript (both theory and clinical hours)
      clinical portion of tanscript or RLE
      explanation letter

      di ko lang po malan kung ano ba yung trancsript na both theory and clinical kc my check po don transcript that does not reflect completion of courses at saka educational brekdown narecieve daw po nila yon, ano po ung tinutukoy nila trancsript? at saka sa explanation letter, i failed kc ung dec nle, do i need to indicate na i failed the exam that im still not holding m license or pwede ko ba sbihin na mgtatake p lang ako sa june ulit?

      Hi there Mocha… here is the thing as much as you know you sent everything the thing is they did NOT receive it so we have no choixe but to comply with their request and resend the documents they are asking from you. I think that the documents that they are asking from you are the following:

      • TRANSCRIPT OF RECORDS: this is the one that has your grades and subject descriptions in all the classes that you took during college to acquire a BSN degree.
      • RLE RECORD/ TRANSCRIPT: this is the document that has the breakdown and description of your nursing subjects and the number of hours you spent in clinical rotations. Normally, schools woth nursing graduates attach this together with their transcript of records. Verify with your school.
      • EXPLANATION LETTER: Just state in your letter that you do not have license yet and will be taking the examination in June 2008.

      Please take note, when you send these documents to write a cover letter and explain why you are sending these documents and attach a copy of the letter they sent you. So request the transcript and RLE from your school and then ask them to place it in a sealed envelope and let them sign on the flap of the sealed envelope. Then mail the school documents together with your letter of explanation and cover letter.

      I hope I was able to clarify the issues that was bothering you. Let me know if you need more help you know where to find me :)  

      CRES

      I have one more concern. Been wondering about my prognosis on landing a job in the US. Had 5year hosp experience, ‘91-’96. Since then, never got back to nursing, but took Masteral. I’m on my thesis now. Plans of NCLEX/IELTS. SOS pls…

      Hi Cres. The hospital experience varies from one employer to the other. Though I think personally it is a definite advantage to have some form of experience. Just carry on with your plans in taking the NCLEX and IELTS. If you can get a far more recent experience then I think this will be to your advantage.

      PENICILLIN8

      Hi! Do you know anything about CES? I have two degrees. Shall I get separate CES from my first degree since it came from other school? It’s really confusing. I hope u can give me some infos.

      No. You just need to fill out ONE CES. There is this part in the application form that asks about institutions you attended in the pre- healthcare profession education after secondary school (high school)  you can just indicate your first degree there. And then place your nursing degree in the healthcare education area.

      I hope this helped let me know if you need more clarification. It will help a lot to download the 2008 CES Handbook.

      POSH_21

      tanong ko lng po kung ung school documents pwedeng mauna kesa s personal documents ko pg magaaply ng nclex..? tnx po

      Usually you should send in your personal documents prior to school documents. So that the school documents will have a reference and also to prevent from any of your documents from being misplaced. Besides, your application will not be processed without the fee which will be sent together with your personal documents.

      VICAY

      Helow there po….

      question lng po bout sa pag fill up ng form….

      If I’m going to use po the address of a relative sa california, same address po ba ilalagay ko pati sa form na ibibigay ko sa school and sa fingerprint card?….do I still need an authorization letter from my sister po sa states na I can use her address? Saka po gusto nya sya mg follow up ng paperz ko since andon sya, ok lang po ba yun?…..

      Thank you po in advance for the answer…..

      Yes all address should be the same in ALL the forms sent to the California Board of Nursing. There is no need for an authorization letter from your sister in the US to use her address. She can follow up your documents as long as she has all the information needed when she calls the Board of Nursing.

      MILA

      Hi be granMs Joan,

      Please advise what we, Filipinos here in Manila, who are NCLEX PASSERS in CALIFORNIA, can do regarding the SSN requirement needed to obtain a license. We fear that the 3 year period might expire before we may be granted our immigrant visa ( to get a SSN), as the retro might take 5 years. I share this dilemma with so many others here, who are at a loss. We have spent so much in taking the NCLEX exam. In the CA application for test, they did not indicate that foreigners wont be granted SSN.May CA BON please address this problem? I have emailed CA BON, but they do not reply.

      Can we instead ask for a temporary license/ If granted, may we use this temporary license to endorse to another state ( that doesnt need SSN)?

      Please advise. Thank you.

      I am in the same situation as you guys are so I know how it feels. Personally, I have also inquired to the CA BON and have gotten no reply from them as well. I think for now the best thing to do is find an employer so that your papers will start running already. Also they might have some experience handling such situations like ours and they might be able to provide soultions to the problem. I apologize for not having a direct answer for this at the moment since the whole SSN thing involves a lot of legalities. The best thing I could think of is ask agencies or employers regarding this matter.

      PEM

      Hi Ms. Joan I got my LOE na kahit nde ko napass ung nursing verification ko. san po mganda review center? TNX po for all ur hepl! God Bless!

      1st thing to do po ba is to register at pearsonvue and then schedule for my examination date? Oh dapt po pasked muna ko b4 magregister sa pearsonvue? tnx!

      Glad to hear that you got your LOE already. As for choosing a good review center that will depend on your skills and your study habits. I think you can go to KAPLAN if you can discipline yourself to do self study. I think you go to their office and then go to their media resource to study on your own at first then eventually go to classroom setting review. Though I did not review at Kaplan they are a good candidate since they are known internationally. Also keep in mind that you cannot solely depend on whatever review center you choose… they are there to boost your confidence and enhance your knowledge but in the end it will still depend on you. Keep in mind that in perseverance lies successs! :)

      Register first at PearsonVue and pay the USD 200. Once you are registered you will receive an email confirmation from them as well as your ATT. If you will use a Yahoo! email check your bulk mail because sometimes that is where your ATT is placed. Or better yet if you have a non Yahoo! email use that in registering. Another thing, once you register you are given a year to take the examination so make sure before registering at PearsonVue that you made up your mind to take the exam within the year.

      Hope this helped and let me know if you need more information. For more NCLEX-RN tips please read this.

      VALERIE

      hi ms. joan!!! thank you so much for answering my query regarding the cases with erasures that i have to file at prc (back to zero na lang po ako uli para safe :-) . i would just like to ask some more questions po…im planning to apply na rin for nclex sa florida bon, do you have any idea on how i should go about it? ive already downloaded their application packet but still, i dont know where to start & im so confused. do you know how long the application takes with their bon for eligibility? id like to ask din po sana kung anu ung uunahin ko sa pagaaply, yung sa application ko sa bon nila or ung sa ces ng cgfns or pagsasabayin ko sila? tsaka medyo nalilito po ako dun sa hinihingi ng cgfns na records from my secondary school(do they mean ung sa highschool ko po and elementary? & sepcifically what records are these? ung school ko po ba magmamail sa kanila?) lastly, im a second courser, so do i also need to ask my other school to send a copy of my tor to their agency? what about my diplomas?) pasensya na po ha…im just really confused and i dont know where to begin…thanks so much for your help and god bless you always!!!

      Hi Valerie. I printed a copy of the Florida Application and upon reading the forms here are my answers to your queries. It was stated in the forms that you need to accomplish the CES first before applying to the Florida BON. The CES may take a while to accomplish so do that first before applying to the Florida BON. You can see the progress of your CES application at the CGFNS website I think. As for the time involved in processing your eligibility it would depend on how long it would take for your CES to be accomplished and be sent to the Florida BON. In general, give it a maximum of 6 months for eligibilities to arrive.

      When you send your accomplished CES form attach a copy of your high school diploma. The REQUEST FOR ACADEMIC RECORDS FOR CREDENTIALS EVALUATION SERVICE form is the one you will give to the school where you took up Nursing and when the school mails this form they will send a copy of your transcript and RLE records as well.

      As for the problem of becoming a second courser, there is a part in the application form #12 Institutions attended declare your first course under post- secondary non- professional programs. Supposedly, whatever subjects that was credited in your first course that was carried over when you studied nursing should be reflected in your TOR in the school where you studied nursing so verify this with your school registrar.

      I hope I was able to answer your queries accurately. I am in the works of making an article regarding CES and Florida Application so check back on the site often to see if the articles are up. Thanks and good luck! 

      GONZALES, R.

      hello po. natanggap ko na po kasi yung letter of eligibility ko from bon-california this march. tanong ko lang po kung halimbawa nagbayad na po ko ng fee para sa att and scheduling this april eh kelan po ko pwede mag-exam. kasi po naisip ko po na marami examinees kaya kung possible po ba ko makapag-exam this year, sa may or june po sana kung pwede. tapos tanong ko rin po kung kelan po marereceive results po nun. sabi dun sa guideline na kasama po ng loe eh after a month pa po. may sinabi po yung c.i. namin na nag-nclex sa hongkong na pwede raw malaman agad pagkaexam pero may bayad. unofficial results daw po. ano po kaya yun? tapos pag nakuha na po yung results after a month, ano na po next step? saka po kung may alam ho kayo kung pano yung resume na may job description. hehe. sensya na ho at wala ng ibang mapagtanungan.
      salamat po! God bless and more power po!

      Hi there. Since you have your LOE already you can register anytime at PearsonVue. You can register via the Internet or mail and pay the USD 200 registration fee. Once they receive your forms and fees if you registered via the Internet you will receive an email confirmation with them regarding your registration. Also, you will receive another email that contains your ATT within 3 days. So once you get hold of your ATT you can schedule for an examination date.

      Exam results are released between 2- 4 weeks. Since California is NOT part of the compact states you cannot avail of the “unofficial/ quick results”. So you would just have to wait for their mail notifying of your examination results.

      If you pass, then you can either take the IELTS so you can get your visascreen or find prospect employers that can help you find work in the US. If you fail, re-apply to the CA BON and wait for your new eligibility. Once you get your eligibility register again at PearsonVue. There is this 45 days waiting period from the time you took your first exam before you can retake the examination.

      MEY

      hi ms. joan your a great help po talaga sa mga nag aaply for nclex… binabasa ko talga mga tips dito… thanks… ask ko lang po kc nagsend na yung ca bon ng letter na kelangan ko daw ipadala ulit yung diploma ko. pero napadala ko na yun dati hinahanapan pa rin nila aku. yung prc license ko ipadala ko daw po ulit.so panu ko po ba yun ipapadala? magkahiwalay ko po ba ipapadala yung lisence at diploma ko? i mean separate na envelope yung diploma naka address sa school at yung license naka address po sa akin???? tama po ba???pls help naman po.thanks!!!!

      Glad to be of help Mey :)  As much as you know you have sent them the thing is they did not receive it so all we can do is comply with their request. You can send the copy of your diploma and PRC license together. Just attach a cover letter explaining why you are resending the said documents and attach a copy of the letter they sent you. So that they will just have an idea why they are receiving such documents.

      DONNALEX23

      hi again ms. joan,

      thanks for all ur help! i just wanna ask ulit po kc its been 4 mos. na since i applied to Calif. BON and wla pa rin akong na receive any response from them. Ok lng po ba if i give them a call and inquire about my status? if so, what time (our time) kya ako pwede tumawag in their office hours? i was also worried coz nilagay ko sa bankdraft is California Board of Registered Nursing. I’m worried coz baka hindi pupwede yun…. thank u so much! God bless…

      Yes it is okay to give them a call and inquire about your application. Their office hours is from 8-5 PM Pacific Time Mondays- Fridays. You can inquire at this number: +19165747697. Keep in mind that they are in daylight saving time at the moment so you add 1 hour from the regular time difference.

      The bankdraft could have been a problem you can verify with them regarding that or also check the bank where you had the bankdraft done and see if the draft was deposited already. Because if they did not accept the draft then there is this possibility that your papers are not being processed. But verify first for now.

      FROZEN

      hi! good day! ask ko lang po, kasi po i mailed my application along with other requirements last september 2007 pa po, and til now di ko pa po narereceive yung eligibility ko. i’m just worried,. ganun po ba talaga katagal yun? thanks po…

      Average waiting time for eligibility is 3-6 months to be safe inquire about the status of your application by calling the CA BON a this number +19165747697. Business hours is from Monday- Friday, 8-5PM Pacific Time. Keep in mind that they are in daylight savings time so add one hour from the regular time difference.

      CHIE

      hi miss joan… naloloka na ako, coz it’s been 6mos since i mailed my application to cali bon, pero til now i havent recieved any replies yet.. i don’t know what to do.. nageexpire po ba yung application if after 6mos wala pren reply from them or wala pren naiisue na LOE???? worries ko po kasi is that after 6mos and still no reply from them, my application will be expired and that i have to send another set of application and requirements and worst i will pay another $107. whhhaaaaH help miss joan.. kelangan po ba talaga silang tawagan? what will i say?? or email nalang po?? help miss joan… thanks….

      There is an expiration in application which is I think about a year or so given that you were not able to comply with their requirements. The best thing you can do is give them a call and inquire about the status of your application. You can reach them at this number: +19165747697 from Mondays- Friday, 8-5PM Pacific Time. When you call them tell them that your application has been with them for 6 months and you just want to know what is the status of your application. Ask them if there are any more requirements that you need to fulfill  in order to receive your eligibility. Do NOT email because chances are you will not get a reply from them.

      So another batch of inquiries has been answered and feel free to leave your comments and I will try to get back to them as soon as I can. Thank you very much for your support to the site and I appreciate all your questions.

      Please be reminded that all information placed on these articles are opinions based on different forums, sites, experiences and knowledge. The intention of these articles is to be able to give guidance and idea to the readers. Later on, it will be the reader who will decided on whether or not to push through with the content of this article. In addition, end results vary from person to person and is a case to case basis.

      If to be posted elsewhere please credit www.philippinenursesinfo.com.

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